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Registration

All registrations are handled by:

Central ESGAR Office
AT – 1010 Vienna, Austria
Phone:+43 1 535 89 27
Fax:    +43 1 535 89 27 - 15
E-Mail: registration@remove-this.esgar.org

Early Registration Fees - December 2017 until March 14, 2018

ESGAR Faculty Member

€ 460.00

ESGAR Member

€ 460.00

Non Member

€ 700.00

Resident* (ESGAR Member)

€ 230.00

Resident* (Non Member)

€ 330.00

Radiographer/Technician/Nurse (Member)€ 230.00

Radiographer/Technician/Nurse* (Non Member)

€ 330.00

Medical Student € 50.00
Late Registration Fees - from May 16, 2018 onwards

ESGAR Faculty Member

€ 460.00

ESGAR Member

€ 690.00

Non Member

€ 950.00

Resident* (ESGAR Member)

€ 250.00

Resident* (Non Member)

€ 430.00

Radiographer/Technician/Nurse (Member) 

€ 330.00

Radiographer/Technician/Nurse* (Non Member) € 430.00
Medical student € 90.00
Middle Registration Fees - March 15 until May 15, 2018

 

ESGAR Faculty Member

 

€ 460.00

ESGAR Member

€ 590.00

Non Member

€ 830.00

Resident* (ESGAR Member)

€ 230.00

Resident* (Non Member)

€ 330.00

Radiographer/Technician/Nurse (Member)

€ 230.00

Radiographer/Technician/Nurse* (Non Member) € 330.00
Medical Student € 50.00

* Residents, radiographers, technicians and nurses must send or fax a letter from their head of department confirming their status as a resident, radiographer, technician or nurse within 7 days of completed online registration. In case this confirmation is not received, the registration fee will be automatically adjusted to a regular fee. The age limit for registering as resident is 35 (incl. the age of 35).

Registration Fee includes

  • Admittance to all sessions, scientific exhibition (ESGAR Posters), technical exhibition
  • Final Programme (print version) and Book of Abstracts (electronic version)
  • Certificate of Attendance
  • Access to the ESGAR e-Education Portal also after the congress

Please note     

  • All prices are listed in Euro (€).
  • Deadline for pre-registration with reduced fees is May 15, 2018. After this date, registration can be made online with the late/onsite fees or directly onsite during the opening hours of the registration desk.
  • The "ESGAR Member registration fee" is only applicable for members in good standing (2018 membership fee has to be settled before registration).
  • Only registrations accompanied by full payment can be considered complete.
  • During the online registration process ESGAR offers the possibility to indicate the VAT Number. This number must be disclosed during the registration process, subsequent disclosures cannot be accepted.
  • Badges will be sent to pre-registered participants before the meeting. Please make sure to indicate a correct delivery address.

Payment of Registration Fees

All payments have to be made in EURO (€).

By credit card: We accept VISA and Mastercard for payment via the online registration system.
Please note that your credit card statement will show “ESGAR”.

By bank transfer to the account:
“European Society of Gastrointestinal and Abdominal Radiology"
Die Erste Bank, Grinzinger Allee 1, AT – 1190 Vienna, Austria
IBAN: AT492011128133846205, SWIFT: GIBAATWWXXX

Please make sure to clearly state the name of the registered person on the bank transfer in order to ensure identification of the payment. All bank charges have to be paid by the orderer. Please do not forget to add the incoming bank charges.

Cancellation Policy

ESGAR will offer the possibility of ensuring the registration with our partner “Europäische Reiseversicherung”. Thus, ESGAR will not refund any amount after a cancellation of registration itself. All requests have to be issued to the “Europäische Reiseversicherung” directly. Refunds will be given within the terms and conditions of the “Europäische Reiseversicherung”. All cancellations have to be made in writing (e-mail, fax or letter) to ESGAR and confirmed by the Central ESGAR Office.

Insurance

Participants have the opportunity to take insurance for either the registration fee only or combined insurance for registration fee and hotel. This insurance applies in case of an unforeseen cancellation of participation at ESGAR 2018 and can be taken out together with the online registration.

In cooperation with Europäische Reiseversicherung we offer insurance for the registration fee. This insurance applies in case of an unforeseen cancellation of participation at the ESGAR Annual Meeting 2018 and can be purchased together with your online registration.
Payment of the premium has to be made together with payment of the registration fee. After payment you will find the Insurance Confirmation, which serves as proof of insurance in your "Personal ESGAR Account". You can either take out insurance for the registration fee only or a combined insurance.

Insurance for registration fee only

 

Early Fee
until March 14, 2018

Middle Fee
until May 15, 2018

Late/Onsite
from May 16, 2018 onwards

ESGAR Faculty Member

€ 32.00

€ 32.00

€ 32.00

ESGAR Member

€ 32.00

€ 41.00

€ 48.00

Non Member

€ 49.00

€ 58.00

€ 67.00

Resident (ESGAR Member)

€ 16.00

€ 16.00

€ 18.00

Resident (Non Member)

€ 23.00

€ 23.00

€ 30.00

Radiographer/Technician/Nurse (Member) € 16.00     € 16.00    € 23.00     
Radiographer/Technician/Nurse (Non-Member) € 23.00     € 23.00    € 30.00     
Medical Student €   4.00 €   4.00 €   6.00

Insurance Form
  
The cancellation insurance offered by Europäische Reiseversicherung covers up to 100% of your registration fees in the event of your cancellation for any cause provided for in the insurance terms. In addition, Europäische Reiseversicherung will refund your registration fee for any days of the congress not used by you when you are unable to finish the congress due to an insured event.

Combined Insurance (Registration Fee, Hotel Accommodation and Travel Costs)

Conference costs

Premium

up to €800

€ 56.00

up to €1,000

€ 70.00

up to €1,200

€ 84.00

up to €1,500

€ 105.00

Combined Insurance Form

Additionally booked travel services such as single or return journey or accommodation can also be included in the cover, if these fall within a period of not more than 48 hours before the start of the conference and not more than 48 hours after the conference has ended.

For further questions or information, please refer to the general terms and conditions, the insurance form or contact "Europäische Reiseversicherung" at isabelle.fleury@remove-this.europaeische.at
Please note that ESGAR is an intermediary to effect a policy between you and "Europäische Reiseversicherung".


Confirmation of Registration and Payment

Upon completion of your online registration, your confirmation can be downloaded and printed from the Registration Service Area (My Personal ESGAR Account) on the ESGAR Website. As soon as the payment is credited to our account your confirmation of payment will be generated automatically and is available in the same area. Please allow 2-3 weeks for bank transfer payments to be processed.

Letter of Invitation

The official letter of invitation is available in the Registration Service Area (My Personal ESGAR Account) upon receipt of payment.

Certificate of Attendance / Record of Attendance

The Certificate of Attendance as well as a detailed Record of Attendance* will be available online in the Registration Service Area (My Personal ESGAR Account) after the congress.

*Record of Attendance is only available after you have fully completed the electronic questionnaire for each session.

Group Registrations

For companies or travel agents wishing to make registrations for a group of participants (min. 2), a group registration tool is obtainable in the Registration Service Area.

Important Dates


October 2017
Preliminary programme available

November 2017
Abstract submission opens

November 2017
Registration opens

January 15, 2018
Abstract submission deadline

February 2018
Notification of acceptance to authors

March 14, 2018
Early registration deadline

May 15, 2018
Pre-registration deadline

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