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Practical information about ESGAR 2019


Name badges will be mailed to participants who register before the second deadline. In case you do not receive your badge in the mail please visit the registration counter at the venue upon your arrival. Participants with a badge on hand may proceed to the fast lane registration.

CME Accreditation

An application will be made to the EACCME for CME accreditation of this event. The EACCME is an institution of the UEMS (www.uems.net). The number of credit hours of European external CME credits will be announced on the ESGAR Website and in the final programme.

Congress language

The official language of ESGAR 2019 is English.

Congress venue

Roma Convention Center
La Nuvola - "The Cloud"
Viale Asia
00144 Rome


The Euro is the official currency of Italy.

Dialing code

The international dialing code for Italy is 0039.


The voltage in Italy is 230 Volts, 50 Hertz. Sockets meet European regulations and use the two-round pin system.


The number 112 can be dialled to reach emergency services from anywhere in Europe.

Filming and photography

We would like to inform you that there will be filming and photography during the annual meeting. A photo gallery with all photos taken during the congress will be available to registered participants on the ESGAR website until the end of July 2019. In addition, photographs taken during ESGAR 2019 may be used for the society's social media channels.

Final programme

A printed version of the final programme will be handed out together with your congress bag upon check in at the venue. The ESGAR 2019 final programme will also be available on the website as well as the official congress app.

How to get to the venue

From Termini Railway Station:
Take the Metro line B (direction Laurentina) to the stop “Eur Fermi- La Nuvola, Roma Convention Center”.
Duration: approx. 20 minutes

From Tiburtina Railway Station:
Take the Metro line B (direction Laurentina) to the stop “Eur Fermi- La Nuvola, Roma Convention Center”.
Duration: approx. 35 minutes

From Fiumicino Airport:
Leonardo Express to Termini Station, then take the Metro line B (direction Laurentina) to the stop “Eur Fermi- La Nuvola, Roma Convention Center”.
Duration: approx. 50–60 minutes

From Ciampino Airport:

Bus 720 to Laurentina Metro Station, then take the Metro line B (direction Rebibbia or Jonio) to the stop “Eur Fermi- La Nuvola, Roma Convention Center”.
Duration: approx. 50–60 minutes

The Metro line B operates from 5:30 am until 11:30 pm from Sunday - Thursday and from 5:30 am until 1:30 am from Friday - Saturday.

Lead retrieval system

Your name badge is your business card. ESGAR and its sponsors are using a lead retrieval system during the congress. In practice that means that when you present your badge for scanning at an exhibition booth or for scanning when entering an industry sponsored lunch symposium, the following personal data can be retrieved: first name, last name, address details, email address.

Letter of invitation

The Central ESGAR Office is pleased to provide you with a formal invitation letter as soon as ESGAR has received your registration AND payment. It is understood that such an invitation is intended to help potential delegates to raise funds or to obtain a visa. This does not imply any commitment for ESGAR to provide financial funds or accommodation!


ESGAR is not liable for personal injury and loss of or damage to private property. Participants should obtain the appropriate travel insurance. The place of performance of any duties and obligations for both ESGAR and the participant’s sides shall be Vienna, Austria. Any contractual relationship with ESGAR shall be subject to Austrian law.

Official Partners

All correspondence concerning sponsorship and exhibition at ESGAR 2019 is exclusively handled by MAW - Medizinische Ausstellungs- und Werbegesellschaft. Any questions concerning accommodation in Rome will be handled by our official travel agency First Class.


In Italy, smoking has been banned in public places including bars and restaurants since 2005.

Social media

Share your experience with us using the hashtag #esgar2019.

Time zone

The time zone in Italy is Central European Time (CET).


Depending on your country of origin you may be requested to submit for a VISA before entering Italy and Europe. If you follow this link, a guided procedure will help you decide if you need to apply for a visa based on your nationality, country of residence, the reasons for your visit and length of stay.

Important Dates

October 2018
Preliminary programme available

November 19, 2018
Abstract submission opens

December 2018
Registration opens

January 15, 2019
Abstract submission deadline

February 2019
Notification of acceptance to authors

March 13, 2019
Early registration deadline

May 8, 2019
Pre-registration deadline

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